CPRC Press is always pleased to consider new manuscripts that fall within our publishing mandate. We publish scholarly, non-fiction books on topics relating to the Prairie region.
CPRC Press does not publish fiction, autobiography, or how-to books. We cannot consider incomplete manuscripts or proposals, nor do we review manuscripts that are being considered by another publisher.
Publishing a Thesis: We cannot consider a thesis unless it has been revised for publication in book form, as the scope, content, format, and audience for a thesis differs significantly from that of a scholarly book. The Thesis and the Book, published by the University of Toronto Press, is a thorough guide to the process of revising theses.
Submitting Your Manuscript for Review
Refer to the tabs below for guidelines on manuscript submission and information about the review process and contracts.
SUBMITTING A MANUSCRIPT FOR CONSIDERATION
Your submission should include:
- an abstract;
- the book's intended audience, its importance in the discipline, and a general assessment of the market, including its potential for use in courses;
- your curriculum vitae
- two copies of the complete manuscript, one paper and one digital (by e-mail):
- double-space all copy
- number pages consecutively
- include a table of contents, an introduction and/or preface, the main text, notes, bibliography or reference list, and any other text that will appear in the final book.
- include drafts of tables, graphs, maps, and figures.
THE REVIEW PROCESS
- initial assessment by the publications manager to determine the manuscript's compatibility with the publishing mandate of CPRC Press
- review of the manuscript by two members of the Publications Board to assess the originality and importance of the manuscript's contribution to its field of scholarship.
- opportunity for the author to respond to the assessments and describe proposed changes or revision to the text, if needed.
- assessment by a third, external reviewer who is an expert in the appropriate field of study.
Manuscript appraisers are asked to consider specific questions when assessing manuscripts:
- What is the thesis of the work? Is the scholarship sound and up-to-date? Does the manuscript make a significant contribution to its field?
- Is the presentation effective in terms of style and organization?
- What is the primary audience for the work? To what extent is it likely to appeal to readers outside its main area of scholarship and to general readers?
- What are the major books published on this subject? How does this work compare with them?
- What revisions would you suggest? Do you recommend publication, with or without revisions?
The identity of readers is strictly confidential.
If the reviewers recommend publication, the author is responsible for considering and incorporating the reviewers' suggestions for revising the manuscript before submitting a final electronic and hard copy to CPRC Press.
SIGNING A CONTRACT
Once CPRC Press has agreed to publish your work, it will be assigned a place in the press's publication schedule. The author will be issued a contract and a deadline for receipt of the final manuscript and all accompanying material.
CPRC Press's standard contract details the responsibilities of both the press and author; for example, it is the responsibility of the press to publish the work within a specified time frame, to edit it and market it in accordance with current publishing standards, to bear financial responsibility for publication, and to pay the author, on a regular basis, royalties on sales of the book or subsidiary rights to the book. It is the responsibility of the author, for example, to submit the completed manuscript and all additional materials by the agreed-upon date, to obtain permissions for use of copyrighted material, and to obtain all illustrations, graphs, charts, etc., which are to be included in the publication. Authors are welcome to discuss the specific terms of the contract with the publications manager, or seek their own legal advice.
Preparing Your Accepted Manuscript for Final Submission
Once CPRC Press has agreed to publish your work and the publication timelines have been determined, you will need to prepare your manuscript for the Press's editing and production processes. We will also ask you to complete and submit our Author/Editor Information Form and our Author Publicity Form.
The following checklists and guidelines will help you to prepare your materials so that problems and delays in the editing and layout stages are minimized.
- manuscript submission checklist
- permissions guidelines
- documentation guidelines
- artwork guidelines
- collections guidelines (for editors of multi-authored works)
The following checklist will be handy as you prepare your materials for submission. To print out a copy you can check off as you complete each task, download this pdf.
Text Hard Copy
- Print hard copy to reflect the digital file precisely (i.e., the same version)
Text digital files
- Include only the most recent version of each file. Erase any outdated or extraneous files.
- Name chapter files by number.
- If your text contains unusual characters such as non-roman or mathematical symbols, provide a complete list plus fonts.
Include all parts of your manuscript. The parts of a complete manuscript are:
- Title page
- Contents page
- All front matter to be included, such as preface, introduction, acknowledgments, dedication, abbreviations list
- All back matter to be included, such as appendices, glossary, credits list for illustrations
- Bibliography or reference list (consult documentation guidelines)
- Captions list for illustrative material
Inventory of files
- specify names of files, what they contain, platform, program, and version.
- Indicate whether you intend to include maps, how many, and of what sort.
- Consult an in-house editor and our artwork guidelines before creating any maps yourself.
- If you are commissioning the Press to produce maps, provide a rough template and label list for each one.
- Consult your in-house editor about how many images to provide.
- Consult Press artwork guidelines to provide prints or scans of an acceptable quality.
- Provide a complete photocopy set of all illustrative material.
- Provide a list of all photographs provided. If you submit more images than are likely to appear in the final book, indicate which ones are the most essential and which you consider optional.
- Provide a file containing a caption for each image, plus credit information (source, acknowledgement).
- Provide each figure (graph, diagram) in a separate file, labelled and with corresponding hard copy.
- Provide each table in a separate file, labelled and with corresponding hard copy.
Text and image permission
- Consult the Press permission guidelines.
- Provide a complete file of permissions correspondence and indicate if any are outstanding.
Authors are responsible for obtaining all permissions for materials, either textual or visual, that appear in their book. Please consult with your in-house editor if you require guidance in obtaining permissions.
Consistency is the most important rule of documentation. CPRC Press typically follows the humanities style of documentation according to The Chicago Manual of Style. Please consult with your in-house editor regarding the use of any other documentation style.
A note about documenting web pages: Because many website addresses consist of long strings of characters which are difficult to retype and because the internet is a constantly changing source of information, we suggest that websites be documented by providing the name of the specific part of the site and institution to which the web page belongs, along with a short url and the specific date on which you accessed the site. Thus your reference would look like this:
UNICEF. (1999). "Foreword" in A Human Rights conceptual framework for UNICEF. Retrieved May 8, 2008, from http://www.unicef-irc.org/
UNICEF. (1999). "Foreword" in A Human Rights conceptual framework for UNICEF. Retrieved May 8, 2008, from http://www.unicef-irc.org/cgi-bin/unicef/Lunga.sql?ProductID=2
Please do not send digital files or hard copies in multiple shipments or e-mails. Collect all material and send in one shipment or e-mail when you send the final manuscript.
Please note that we will require the original data file (Jpeg, Tiff, EPS etc) for any image that is placed into a word file as it is not always possible to extract images from a word file for use in our page layout software. Providing images as hard copy or separate digital files also ensures the best quality reproduction in your book.
If you plan on scanning your own images please follow these general rules (for general operation instructions for your scanner please refer to the owners manual):
- Remove any dust on the bed of your scanner and photo with a lint free cloth.
- Scan photos at a minimum of 300 dpi.
- Scan any line art or drawings at a minimum of 600 dpi.
- Save as an 8 bit TIFF file in either greyscale or colour depending on the source image.
- The preferred formats for preparing graphics are:
Digital: Greyscale TIFF or JPEG files, minimum 600 dpi and twice the size intended for reproduction
Hard copy: Please submit original drawings or clear, large photocopies.
Digital: CMYK Colour or greyscale TIFF files, JPEG files, or EPS files minimum 300 dpi and twice the size intended for reproduction.
Hard copy: Please submit original drawings or clear, large photocopies. Note: if your map contains shades of grey or colour elements, photocopies are not acceptable.
BLACK AND WHITE PHOTOGRAPHS:
Digital: Greyscale TIFF or JPEG files, minimum 300 dpi and twice the size intended for reproduction.
Hard copy: Please submit original photographs. Photocopies or computer printouts are not acceptable.
Digital: CMYK colour TIFF or JPEG files, minimum 300 dpi and twice the size intended for reproduction
Hard copy: Please submit original photographs. Photocopies or computer printouts are not acceptable.
GRAPHS AND CHARTS
Digital: please save all graph and charts as 300 dpi TIFF files, or high resolution PDFs.
Hard Copy: Please submit a laser print twice the size intended for reproduction. Note: if your graph or chart contains shades of grey or colour elements, laser prints or photocopies are not acceptable.
Digital: CMYK colour TIFF or JPEG files, minimum 300 dpi and approximately 5 inches wide by the proportional height.
Hard copy: Please submit original photographs, no smaller than 4 x 6 inches. Photocopies or computer printouts are not acceptable.
GUIDELINES FOR EDITORS OF MULTI-AUTHORED WORKS
Detailed instructions specific to your project will be provided by your production editor. The following are general guidelines.
Volumes with multiple editors: Assign the tasks below and let your in-house editor know who is responsible for each of the stages. Or, if you are each responsible for certain chapters, please provide a list specifying which editors are responsible for which chapters. Refer to chapters by both chapter number and author name, not by title. If the chapters are to be reviewed by all the editors, assign one editor to collate all changes and communicate these to the in-house editor.
Notify contributors of the schedule so that they may plan accordingly. Notify the in-house editor of all planned extended absences. Please provide a list of all contributors' e-mail addresses. Be sure to ask contributors to inform you of changes to their contact information. Having multiple contributors often increases the length of time that it takes to bring a manuscript to the stage that it is ready for submission. There might be many months between the time you have "finalized" the chapters of your most efficient contributors and those of the contributors who tend to procrastination. Even the most meticulously edited chapter is likely to elicit a few queries from your in-house editor; if you intend to have the contributors respond to the in-house editor's comments, it will be important in avoiding delays in production that you have not lost touch with those first, more efficient contributors.
Ensure that all illustrations are submitted in the required format. As the volume editor, you are responsible for ensuring that all illustrations submitted meet the requirements. Please review the artwork guidelines as early as possible and contact the in-house editor if you have any questions.
THE COPYEDITING STAGE
You may choose to review the work wholly by yourself. If you decide to have contributors review their own edited material, distribute all chapters and accompanying documents to them. Contributors will have only about two weeks to review their chapters so you should notify them in advance and give them a deadline.
Contributors should return their chapters to you, and you must ensure that they have responded to the queries. Return a single version of each revised chapter to your in-house editor. Do not send one version of a chapter with the contributor's comments and another version with yours.
In all correspondence, refer to chapters by both the chapter number and the author name, not by the title (e.g., Chapter 10 Smith.doc).
BEYOND THE COPYEDITING STAGE
After the chapters have been returned to the Press, you can expect to receive further queries from the in-house editor: requests for clarification or for missing information, or follow-up on queries left unanswered.
Volume editors will be asked to make decisions on behalf of contributors or to contact those contributors and obtain responses promptly.
Volume editors are responsible for reviewing the proofs. In some cases, contributors will also have the opportunity to review the page proofs of their own chapter.